AI Meeting Notetaker
Integration guide · Shared mailbox

How to send every Teams meeting's notes to a shared mailbox

A shared mailbox is the simplest team archive: everyone can search it, and Outlook rules sort it. AI Meeting Notetaker emails each recorded meeting's summary, action items and transcript there automatically.

See the steps
  • ✓ 5 meetings free
  • ✓ No Copilot license
  • ✓ No bot in your calls

Preview — exactly what we'll send

What arrives in Shared mailbox after a meeting — generated by the same code that sends it.

To: the address you connect

Meeting notes: Weekly client sync (Nov 6)

📎 weekly-client-sync-transcript.docx · weekly-client-sync-transcript.txt

The problem

What people run into

  • Meeting notes end up in one person's inbox or nowhere
  • Transcripts sit in the organizer's OneDrive, where colleagues can't find them
  • Recap emails must be sent by hand, one meeting at a time

With AI Meeting Notetaker

  • Works from the recording Teams already saves — no Graph setup
  • Full transcript (.docx + .txt), summary and action items
  • Automatic after every recorded meeting — nobody copies anything
  • No Copilot or Teams Premium license, no bot in the call

Step by step

How to set it up (about a minute)

  1. 1Sign in to AI Meeting Notetaker with your Microsoft account — 2 clicks, no admin consent.
  2. 2Open Integrations → Shared mailbox.
  3. 3Add a shared mailbox or Microsoft 365 group address — the whole team gets every meeting's notes in one place.
  4. 4Use Outlook rules on that mailbox to sort by client or project.
  5. 5Done. Every recorded Teams meeting is delivered automatically from now on.

FAQ

Shared mailbox: common questions

Do I need Microsoft Copilot or Teams Premium?+

No. We transcribe and summarize the recording ourselves, so no Copilot or Teams Premium license is needed — only Teams meeting recording turned on.

Does a bot join my meetings?+

No. Nothing joins the call. We read the recording Teams saves to the organizer's OneDrive after the meeting.

How much does it cost?+

Your first 5 meetings are free (your 3 latest recordings and your next 2 meetings). After that it's $0.99 per meeting on a monthly plan of 10, 30 or 90 meetings — every integration is included.

Related guides

Automatically email the transcript after every Teams meetingPut meeting transcripts in a Teams channel via its email address
All integrations →

Set up Shared mailbox in about a minute.

Your first 5 meetings are free.