AI Meeting Notetaker
Integration guide · Email someoneHow to automatically email the transcript after every Teams meeting
Teams' recap can be shared by email — one meeting at a time, by hand, and only with a Premium or Copilot license. AI Meeting Notetaker emails the summary, action items and full transcript to you after every recorded meeting, and to anyone else you add: colleagues, your manager or a client.
- ✓ 5 meetings free
- ✓ No Copilot license
- ✓ No bot in your calls
Preview — exactly what we'll send
What arrives in Email someone after a meeting — generated by the same code that sends it.
To: the address you connect
Meeting notes: Weekly client sync (Nov 6)
📎 weekly-client-sync-transcript.docx · weekly-client-sync-transcript.txt
The problem
What people run into
- Recap's “share to email” is manual, one meeting at a time
- Attendees can't download the transcript unless they organized the meeting
- Copilot or Teams Premium is needed per person just to see the AI notes
- Otter-style “email the attendees afterwards” isn't built into Teams
With AI Meeting Notetaker
- Works from the recording Teams already saves — no Graph setup
- Full transcript (.docx + .txt), summary and action items
- Automatic after every recorded meeting — nobody copies anything
- No Copilot or Teams Premium license, no bot in the call
Step by step
How to set it up (about a minute)
- 1Sign in to AI Meeting Notetaker with your Microsoft account — 2 clicks, no admin consent.
- 2Open Integrations → Email someone.
- 3Add an address — they get the summary, action items and the transcript (.txt + .docx) after every meeting.
- 4Every email has a link to stop receiving them, so it's safe to add clients.
- 5Done. Every recorded Teams meeting is delivered automatically from now on.
FAQ
Email someone: common questions
What's in the email?+
The meeting title and thumbnail, the AI summary, action items with owners, a link to the notes page, and the full transcript attached as .docx and .txt.
Can recipients stop the emails?+
Yes — every email to an extra recipient has a one-click “Stop sending to this address” link.
Do I need Microsoft Copilot or Teams Premium?+
No. We transcribe and summarize the recording ourselves, so no Copilot or Teams Premium license is needed — only Teams meeting recording turned on.
Does a bot join my meetings?+
No. Nothing joins the call. We read the recording Teams saves to the organizer's OneDrive after the meeting.
How much does it cost?+
Your first 5 meetings are free (your 3 latest recordings and your next 2 meetings). After that it's $0.99 per meeting on a monthly plan of 10, 30 or 90 meetings — every integration is included.
Related guides
Send every Teams meeting's notes to a shared mailbox
Put meeting transcripts in a Teams channel via its email addressSet up Email someone in about a minute.
Your first 5 meetings are free.